How do I generate a submittal schedule?

A submittal schedule tells procurement and the design team when each shop drawing, material sample or product data sheet must be submitted and approved, working backwards from the installation activity in the programme.

Generating one manually means cross-referencing the programme, the specification, the procurement schedule and the contract approval periods — a task that can take days and goes stale every time the programme shifts.

Bildstak automates the back-calculation:

1. Connect your programme — Bildstak reads Primavera P6 (or a compatible schedule export) and identifies the installation activities that require submittals. 2. Apply lead times — lead times come from your specification documents or a reference table you provide (e.g. 12 weeks for structural steel, 20 weeks for long-lead MEP equipment). 3. Apply approval periods — the contract's designer review period (e.g. 14 days) is subtracted from the required-on-site date. 4. Generate the schedule — Bildstak outputs a submittal schedule with planned submit-by dates, required-on-site dates and the programme activity each item supports. 5. Track status — connect Procore or Aconex and Bildstak can compare submitted vs. planned dates, flagging overdue submittals that threaten the programme.

Because the schedule is generated from the live programme data, it updates automatically when the programme is revised — so the procurement team always works from current dates rather than a snapshot spreadsheet. This is especially valuable on fast-track projects where lead times for long-lead items leave little margin for administrative delay.